Top tips for fleet managers to improve operating costs

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Every business leader aspires to keep their expenses low and their profits high. Yet, that is the conundrum that keeps managers guessing. Fleet managers face the same problem: how to keep operating costs at bay while maintaining optimum efficiency. Strategic tips can help those in charge achieve this goal:

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Don't forget about maintenance

A vehicle is only as good as its worst part. If its tyres are worn down, it needs an oil change or has a broken door, a machine won't operate as efficiently as it should.

With regular maintenance, vehicles can run at their absolute best. Fleet managers should create a timeline or spreadsheet that tracks each machine's most recent service, as well as any previous issues drivers encountered when operating the vehicle. This way, if the problem repeats itself, fleet leaders can address it quickly and get operators back on the road.

A maintenance schedule can also help, as it ensures each vehicle gets the attention it needs regularly.

Invest in efficient vehicles

What kind of vehicles is the fleet comprised of? If the answer is old, energy-guzzling machines, it's time to think about upgrading the models. The price of fuel is a major expense, so fleet managers need vehicles that can run on alternative or green fuels (natural gas, propane, biofuel), weigh less and get better kilometers per litre. There's no need to replace the entire fleet at once. Managers should do their research to determine what replacement vehicles work best for the cargo they're carrying and for the drivers themselves. Once the best alternative has been selected, leaders can swap in the newer machines for the older ones in their fleet.

While this investment may cost more upfront, the money earned by having cost- and fuel-effective vehicles in your fleet is a huge benefit.

Prevent accidents

Incidents on the open road can cause injury to both drivers and their vehicles. That downtime results in lost profits and other operators potentially having to pick up the slack. But fleet managers can take certain steps to help. Safety training is a good place to start. This education can help drivers understand things like the dangers of inclement weather, the number of hours they can operate their vehicle before rest or a break is required or safe and warning signs that their machine is having issues.

Fleet managers can also invest in tools that will help their operators function safely. GPS software can alert drivers to dangerous road conditions, approaching accidents or construction work and speed limit fluctuations.

With this knowledge, operators can efficiently and effectively meet their quotas without putting their - or other's - lives in danger, while ensuring their vehicle is running properly.

Introduce tracking technology

To ensure drivers are following safety procedures and operating their vehicles properly, fleet managers should consider introducing telematics software. This technology monitors things like speed, fuel levels and driver behaviour. With a little more oversight, fleet leaders can feel confident that jobs are being completed efficiently. Additionally, drivers may feel more inclined to follow operational guidelines set by their employer.

Consider financing

There are very few fleet managers that can purchase new vehicles outright. For the majority of leaders, a gradual replacement or expansion process is more normal.

Classic Funding Group offers vehicle financing for commercial and business vehicles, trucks and vans that are fast and reliable. Whether a fleet manager is looking for new or used machines, Classic Funding Group can offer quick approval with no deposit necessary.

Contact us for a quote